In the __________ year of The ________________Faire invites you come and be part of the experience and show off your best.


To those Who are of like mind and recreate the old,

This an inquiring letter to see if you would like to apply and/or join us for The ________________Faire. This 200___ season ____________________________________ will be held the  This year with possible themes like “The Privateers Of the Mediterranean”, Trade along the Silk Road, and Myth and Lore on alternating weekends. Please fill out the below portion and send it back quickly. Let all that you know that we are looking for artists, crafters, entertainers, craft demonstrations, and anything else you think might possibly fit into our Faire, or will add something or someone we have never seen before and would enjoy to welcome into the Faire.

<—-—==*******==—-—> cut here and send <–-—==*******==—–-—>

Artist/Crafter:________ Entertainer:________ Demonstration:__________

Vendor:_________ Reenactment Group:___________ Other:___________________

Contact {s}: ___________________________________________________

 Phone : ________________________________

Address : _____________________ City : _____________________

State: ___________________ 9 digit Zip Code: _________________

E- Mail : ________________________ 

Please indicate which is the preferred method of contact :_______________________

Web site : ______________________________

Would you like to link sites: ___ Advertise/pass out flyers: ___ Put out posters: ____

Please send to:


ATTN: Merchant Director




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Replies to This Discussion

In the __________ year of The ________________Faire invites you come and be part of the experience and show off your best. To those Who are of like mind and recreate the old. This an inquiring post see if you would like to apply and/or join us for The ________________Faire. This 200___ season the faire will be held ___________________, ____________ on the days of _________________________. Please send the below information and send it back quickly. Let all that you know that we are looking for artists, crafters, entertainers, craft demonstrations, and anything else you think might possibly fit into our Faire, or will add something or someone we have never seen before and would enjoy to welcome into the Faire.


Artist/Crafter:____ Entertainer:____ Demonstration:____ Vendor:____ Reenactment Group:____ Other:___________________

Contact {s}: _____________________________ Phone : ________________________________

Address : _________________ City : _________________ State: _________ 9 digit Zip Code: ________ E- Mail : ________________Please indicate which is the preferred method of contact :_______________

Web site : ____________________ Would you like to link sites: ___

Advertise/pass out flyers: ___ Put out posters: ____

Please send to:


ATTN: Merchant Director



 for post cards
















Congratulations! You have been selected for the ______ year of The ________________Faire. Your booth number is _______ on ____________________ and is placed _______ tents from the _______ Stage. The booth  to your right  as you face from your tent will be the ______________ and on the Left is ______________. Across From you will be  from right to left _______________, ______________, and ______________. When arriving upon site please first find the Merchant Director and they will take you to your booth area.

The Merchant Director for our Fair is ___________ and they will be able to answer any questions. Any questions and/or needs can be directed to them to answer. Please put them in writing and send them to the address of: _____________________________________________. The Faire’s direct web address is www.______________.____ and phone number for emergency items to be dealt with would be _______________ between _______ till ________ at their house, and on site as well is their mobile ___________. The following pages are other information which we think will come in handy. And also an advertisings quote sheet if you would like to advertise with us.

Also you will find local listing for stores, craft supplies, leather, the address where items can be sent USPS or UPS, directions, a few flyers for the faire, weather patterns for the area during the time of the faire, and other items which could be useful. If there is any specific items or places you need while you are at site please let us know and we will try to find them and have easy maps to and from for you when you arrive.

So far we have _______ artist/crafters and/or their representatives signed in and _______ Grandfathered in importers. We are still looking for what ever we can find. If you know of anyone please let them know and also please forward their contact points to us as well. Also would you like to pass out flyers for us? If so let us know and how many. We also offer comp tickets for a one day pass for promoters of other events, could you use any? If so let us know and how many.

What day would you arrive on? Will you need and help or have it well in hand? Will your personnel arrive with you or with separate vehicles?

If there is anything else please let us know just as soon as you think of it. Remember unless it is an emergency we would prefer a written response or questions to ensure a record of it and a log of what was done for it. This way we avoid the we said they said headache of figuring out what has happened after it is to late to do something about it.


Thank you and hopefully you enjoy our Faire and may it bring you what you desire.


Merchant Office ________________Faire.

Merchant Director, _________________
















We Are Sorry,

It has been decided that for the following reasons your application into this Faire has been declined and you will not be joining us this year:
























If there is a dispute about the reasons listed here then a written response should be sent by registered mail with seven days of received this notice to:

_________________________ Faire

ATTN: Merchant Office




Try again next year and we look forward hearing from you.

And seeing if you have corrected any of these reasons.













To those who are currently here at the Faire:


You are now receiving the application and policies for our 200__ season.  There are several changes and additions to the pervious application packets you have received in the past.  This includes the items which were considered to be common knowledge and common sense.  The new look is a start to a new and more knowledgeable package for those who wish to join us in years to come.  It is a four-part package.  The first section tells what a fair is and what we are trying to recreate.  The second section is policies and requirements of the faire explained and stated.  The third section is an application and fee listing to be filled out and returned along with the fourth section.  The waiver must be filled out by all that participate in your booth at the faire.

This package is being handed out to be read and looked over.  Keep in mind by next year we are planning to remap the site and correctly lay out the booth spaces before anyone can set up.  We are subdividing the vendors in these categories to ensure a good cross selection and so that we don’t overbook one type and over book the faire with another.

Street of Steel

Clothing District

Trinkets and Beads {jewelry}


Castle decorations/Encampment items

Armor Division


Demo {what ya, doing?}

Multi-talents and Representation

Grandfathers of Importing and Mass Production {limited venue}


The 200__________________ Renaissance Faire season will be held the weekends of _________________________________________________, This year will bring a themes perhaps of “The Privateers Of the Mediterranean”, Trade along the Silk Road, and Myth and Lore. Please fill out the application portion of this packet and send it back quickly. Each booth will be given either Artist/crafter, demonstration  or representative status and booth number.  There will be only a limited number for each of the categories that will be allowed in the fair.  THAT number will be determined by the average gate attendance from the last years.  Comments, suggestions, complaints or other needs are to be in writing for a record and physical reminder to those involved.  Please realize that we have many items to deal with before, during and after fair weekends and for the most part it is better to write it all down so that we can sit and read when our full attention can be given to the items you want us to know about.  All statements will be addressed and further information may be requested. 


Please help us grow into a better future by creating a Faire of quality and a place where all will enjoy returning, year after year.


Thank you for your support, hope to see you next year!




 Weapon booths must display directions to a first aid station and have a first aid kit available.  This is a summary of the weapons selling style preferred by the Renaissance Faire Staff:

           1. That vendors will not sell a weapon to anyone under 18 years of age. The merchant is responsible to enforce this policy. This includes, but is not limited to: patrons. volunteers and other merchants.

2.  That Vendors will not sell a major weapon to anyone under the age of 21,  a major weapon being an item with a blade longerger than 21” in size, a hafted {24”+ haft} weapon or a projectile style weapon.

3.  The only exception to these rules is if one has a Teacher, Instructor, or Master of Arts that comes to us and states the person needs the weapon as part of their training. Then the weapon will be purchased by the teacher for their student.

4.  The vendor will always have the right to refuse to sell any weapon to anyone they don’t feel right about.

5.  Weapons are to be peace-tied at the time of sale. The Renaissance Faire staff will provide the correct ties to use the first day then it is up to the vender to so.

AND POST in their tent for all to read:

Thus preventing any trouble from happening through any sales. Though that is not to say that any are ever responsible for one’s actions after they have purchased any item from any artist/crafter. For what ever what they do with it none cannot control nor govern. Once it leaves their control. For it is not the item’s fault nor theirs, only the person’s and/or persons’ that is using it.  Legal status of products: It is the responsibility of the buyer, NOT THE SELLER, to ascertain, and obey, all applicable local, state, federal and international laws in regard to the possession and use of any item on this site. All equipment is sold subject to public law 90-351, title III, U.S.D., Section 2511, and any local, state or federal ordinances. Consult your local and state laws before buying if you are in doubt. Absolutely no sales to minors! By placing an “order”, the buyer represents that the products purchased will be used in a lawful manner, and that he/she is of legal age.  {___________________} will not be held liable for the misuse of any product in this tent. Also, as no product is 100% effective against attack, {___________________} assumes no responsibility if a product used bought on this site is not effective in preventing bodily injury, dismemberment or death.

By entering this tent, the buyer represents that they have read the above information!



                          This ticket is a revocable license which may be withdrawn and admission refused anytime at management’s discretion upon refunding the printed purchase price and subject to revocation with denial of admission or removal form the facility, without compensation, should the holder act in a disorderly manner or violate management’s rules or regulations.  Resale or attempted resale is grounds for seizure or cancellation without refund or other compensation.  The holder of this ticket is admitted on condition and using this ticket agrees he will not transmit or aid in  transmitting any description, account, picture, or reproduction of the event to which this admits him.  This ticket may not be used for advertising, promotion (including contests and sweepstakes) or other trade purposes without the express written consent of management.  Breach of the foregoing wil automatically terminate this license.  This holder grants  Permission to Management and its agents to utilize the holder’s image or likeness incidental to any live or recorded video display or other transmission or  reproduction in whole or in part of the event to which this ticket admits him.  THE HOLDER OF THIS TICKET VOLUNTARILY ASSUMES AL RISK AND DANGER of personal injury and all other hazards arising from or related in any way to the event for which this ticket is issued, whether occurring prior to, during, or after the event.

                          NO REFUNDS OR EXCHANGES.




Ticket Example

Date thru Date    Open 10 am –6 pm  Rain or Shine Week ends only

in MSPUB files we also have EVENT/SITE PASSES examples



Important (read & understand)

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Skype: Travelingraggyman


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Patchwork Merchant Mercenaries had its humble beginnings as an idea of a few artisans and craftsmen who enjoy performing with live steel fighting. As well as a patchwork quilt tent canvas. Most had prior military experience hence the name.


Patchwork Merchant Mercenaries.


Vendertainers that brought many things to a show and are know for helping out where ever they can.

As well as being a place where the older hand made items could be found made by them and enjoyed by all.

We expanded over the years to become well known at what we do. Now we represent over 100 artisans and craftsman that are well known in their venues and some just starting out. Some of their works have been premiered in TV, stage and movies on a regular basis.

Specializing in Medieval, Goth , Stage Film, BDFSM and Practitioner.

Patchwork Merchant Mercenaries a Dept of, Ask For IT was started by artists and former military veterans, and sword fighters, representing over 100 artisans, one who made his living traveling from fair to festival vending medieval wares. The majority of his customers are re-enactors, SCAdians and the like, looking to build their kit with period clothing, feast gear, adornments, etc.

Likewise, it is typical for these history-lovers to peruse the tent (aka mobile store front) and, upon finding something that pleases the eye, ask "Is this period?"

A deceitful query!! This is not a yes or no question. One must have a damn good understanding of European history (at least) from the fall of Rome to the mid-1600's to properly answer. Taking into account, also, the culture in which the querent is dressed is vitally important. You see, though it may be well within medieval period, it would be strange to see a Viking wearing a Caftan...or is it?

After a festival's time of answering weighty questions such as these, I'd sleep like a log! Only a mad man could possibly remember the place and time for each piece of kitchen ware, weaponry, cloth, and chain within a span of 1,000 years!! Surely there must be an easier way, a place where he could post all this knowledge...

Traveling Within The World is meant to be such a place. A place for all of these artists to keep in touch and directly interact with their fellow geeks and re-enactment hobbyists, their clientele.

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